As an entrepreneur and self-employed person, how often have you wished days were longer so that you could get stuff done on time? We all do! Have you ever wondered if there are ways you could work better or organize the day to be more effective? Here are 9 productivity tips to save time, do more, enjoy life, and reduce stress.
1 – Make lists
The first thing to do at the start of your day, is to make a list of everything you need to accomplish. This will give you a clearer perspective of your workload. Choose the method that suits you best – write on a paper or Post-it, type it on your computer with a simple tool like Evernote… Do what works for you.
2 – Identify priorities and urgencies
Once your list is established, it is important to know the order in which you will proceed. Set priorities and deadlines for each task.
3 – Group similar tasks together
You will be more efficient if you group tasks from the same category and complete them during the same period of time. For instance, allow specific time to make your prospecting calls, dedicate another chunk of hours to processing emails, another for sorting papers, etc.
4 – Delegate
Despite entrepreneurs often being jacks-of-all-trades, you must concentrate your energy on what you do best and delegate where possible. You will save time, be more efficient, and improve the quality of your work. Consider using virtual assistants.
5 – Use the right tools
There are loads of free tools and applications to help you work more efficiently every day and to better manage your business. Use Kiwili daily to manage your accounting, organize your tasks and projects, track your time, collaborate with clients, and more! Using a software like Kiwili will make you more organized, structured, and save you lots of time.
6 – Stay focused
It is very easy to be distracted, especially when working from home – social networks, television, household chores… the list is infinite. To keep focused, develop the habit of concentrating on one task at a time (no multitasking!). Turn off your cell phone if you need to or disable alerts. Also, where possible, check your emails only 2 to 3 times a day.
7 – Take breaks
To be more effective, taking breaks is important. To stay productive, allow yourself a few breaks during the day and take your mind off work a little. Go for a walk outside, take a micro-nap, eat a healthy snack, phone a friend, etc. Do something that is most rewarding to you.
8 – Don’t procrastinate
This one is pretty straightforward: respect the deadlines you have set and do not put off what you have planned to another day.
9 – Say no
You will perhaps be tempted to say yes to every contract offered. However, learn to say no if you feel you’re doing too much and your workload is too heavy. In doing otherwise, you risk not giving the client your best work and accumulating stress. It is better to accept fewer mandates and to do them correctly so that your client will want to do business with you again.
Don’t forget to use Kiwili: it will save you time running your business!